The Rules and Regulations of Pinegrove School have been framed to make the parents aware
of what is expected of them and their children during their stay in the school. It is imperative
that all parents abide by a certain code of conduct in the best interest of their children and to
facilitate the smooth functioning of the school.
ADMISSIONS
1. The rights of admission are reserved by the School Management.
ADMISSION TO CLASS XI
2. Readmission to Class XI shall be sought by all parents during Class X and
admission shall be granted in Class XI dependent on various factors like seats availability,
subject selection, cut off percentages, discipline, activities, sports and academic record of the
child etc. Readmission charges may also be charged from parents for Admission to Class XI
as per school rules prevalent at that time. The decision of the School Management in the matter
will be final and binding.
3. All admissions in Class XI, for new and for existing students, will be provisional
till such time the Secondary School Board results are not declared. The provisional admission
will be withdrawn in such cases where the minimum percentage is not obtained or if a child
gets a Compartment or a Fail result in the Secondary School Board results.
ACADEMICS
4. Every endeavour is made by the school to help children to improve their overall
performance and progress is possible only with the co-operation of the parent and child.
5. Keeping in mind the schedule of a residential school, it is not possible to provide
continual extra academic assistance. Should a student consistently require any such special
help, action deemed necessary in the best interest of the child shall be advised and accepted by
the parents.
6. If a child has already repeated a class, at any stage and is again unsuccessful in
making the grade for promotion, s/he may have to be withdrawn as overage children will not
be permitted to stay in the school hostel.
DISCIPLINE
7. Any child leaving the school campus without permission from the School Office
will do so at his/her own risk and parents' responsibility. Parents are advised to ensure children
are fully prepared mentally and emotionally to attend boarding school and live in a hostel. The
child shall also render him/herself liable for a possible expulsion. Unwilling children should
NOT be forced to join a boarding and the parents need to understand the risk involved.
8. Any student who is charged with, accused of, involved in, or found responsible for
any criminal offence, and parent/guardian concealing any such information, whether on or off
the school campus, may be subject to disciplinary action, including suspension/withdrawal or
even expulsion from the school. Any such action shall be taken at the sole discretion of the
School Management, considering the nature and seriousness of the alleged or proven conduct
and the best interests, safety, welfare, and reputation of the school community.
9. Wherein a pupil indulges in self-harm or is considered to pose a significant risk of
harm to themselves or to others, the school reserves the right to require the student’s
withdrawal, either on a temporary or permanent basis, if it determines that such action is
necessary. The decision of the school in such matters shall be final, as the school is committed
to maintain a safe and secure environment.
10. There is a continuous effort to instil high moral qualities in the children but
should any child indulge in any anti-social/immoral act, or any other act of serious indiscipline
he/she will be liable to strict disciplinary action, even to the extent of expulsion, without any
warning or as deemed fit by the Head of School or the Management.
11. The children are not permitted to possess any of the following: Sordid
reading/viewing material, cash, mobiles, sim-cards, electronic equipment, intoxicating
substances, weapons or any other such banned items.
12. The school is a smoke/alcohol/substance abuse/weapon free zone.
Parents/guardians/visitors are not permitted to smoke/drink nor carry weapons on school
campus.
13. Intoxication of any kind is not permitted. Any child indulging in drinking /
smoking / substance abuse etc., inside or outside the campus, shall be immediately expelled
without any notice/warning.
14. No student is permitted to buy, sell or exchange goods or lend or borrow money
or tuck on campus. Nor are they allowed to do so with anyone when they go on outings from
the school.
15. Parents are strictly prohibited from giving any kind of tips, money or gifts to
any support staff or member of the staff. Breach of this will be viewed very seriously.
16. Parents/guardians are permitted to visit their children only on PTM visiting
weekends mentioned in the School Calendar and not on any other day or holiday, as it disturbs
the school routine.
17. The School reserves the right to assign students to any study/sport/activity camp
or educational/adventure programme that it considers appropriate for their age, ability,
development and the overall educational objectives of the School within the school or during
vacations as well. Students are expected to participate willingly and positively in all such
assigned programmes. Refusal to participate is not an option. Complete co-operation in this
regard is to be extended by the parents/guardians.
18. Destruction of school property of any kind or misuse of resources provided
including books/computers/internet services/smart boards/musical instruments or any such
items will be liable for strict disciplinary action and recovery.
19. Distasteful/unacceptable behaviour with students or staff, such as bullying,
groupism, excessive argumentative or aggressive behaviour, use of unparliamentary language
or unsavoury/unhealthy relationships or such-like behaviour shall be liable for strict
disciplinary action.
20. Children must come back to school with a proper haircut and be smartly dressed
in school uniform, after vacations.
LEAVE
21. Leave is not a matter of right and shall be authorized/declined by the school
office keeping in view the specific requirement.
22. Parents/Guardians are requested not to disrupt the school routine by coming
early to pick up their children. They must ensure that children return to school on the specified
date and time after school vacations/visiting weekends. Reservation of tickets/other
arrangements must be made well in time, keeping in view the school calendar.
23. Leave is at the discretion of the Head of School and shall be binding. Special
leave of absence of two days plus journey time may be granted in the case of marriage of the
child's or the parent's real brother/sister. One day plus journey time for condolence of any
immediate relation may also be granted. Medical leave may be granted only when
recommended by a qualified physician who should certify the duration of such leave and further
approved by the school RMO.
24. No child is allowed to go on leave alone or with friends. If the parents so desire
then an authority letter should be sent, by the parent to the school, through Registered Email
ID (REID) to the respective Head Teacher, preferably 72 hours in advance.
Telephonic/whatsApp messages will not be accepted.
25. To maintain discipline and to inculcate the habit of punctuality, overstay of
leave shall be liable to a fine. The rate to be levied will be determined by the school authorities
from time to time.
MEDICAL
26. As the school is a residential school located in a hilly terrain medically unfit
children are advised not to seek admission.
27. If in due course, it is discovered that the child is/was medically unfit, in any
manner whatsoever, prior to admission and the fact was hidden and/or not disclosed at the time
of admission s/he shall be asked to withdraw immediately. If in due course, it is observed that
the child becomes medically unfit, for continuing in the boarding school, s/he may be asked to
withdraw and the decision of the School in the matter will be final and binding.
28. Children who have ailments like Asthma, Skin/ Contagious diseases, wet their
beds or sleepwalk are also liable to be asked to withdraw.
29. The school will not be liable for any damages/charges or in any other way, for
any injuries, fatal or otherwise, caused during the child's stay in the school. Even if these take
place within or outside the school campus while out on camps or while taking part in
sports/games or any other form of activity of the school or otherwise.
30. All expenses that may be incurred for the treatment of such injuries/sickness
will be borne by the parent/guardian of the child.
31. The School Office must be informed immediately whenever extension of leave
of the child is sought on medical grounds. Parents must not wait to inform till the child recovers.
Doctor's "Medical Certificate of Fitness" and justification for the days of absence, on account
of illness, must be submitted to the School Office on the day the child returns to school.
32. By signing these Rules and Regulations I give explicit and full permission to
the school authorities to get my child treated by any doctor of their choice and I give such
doctor permission to treat my child and that while treating my child to take whatsoever action,
which s/he deems necessary.
33. I/We the undersigned are giving the school authorities complete permission for
authorizing surgeries minor or major and shall not hold the school, its representatives or the
doctor/ medical personnel chosen to treat my child responsible, for any such action done in
good faith, for the best interest of the child.
34. No child with lice/lice eggs or skin problems shall be permitted to join school
keeping the hygiene of children in mind.
FEE
35. Fee related rules may please be noted from the school website.
36. School fees is to be paid by the due dates or a fine/penalty as per school rules
will be charged. If the arrears are not cleared within three months of the due date of payment
the parent may be asked to withdraw the child.
37. 'Schedule of Fees' is published in the month of December, giving details of the
fee structure for the ensuing academic session.
38. The school management reserves the right to revise the school Fee as and when
the need arises. Ordinarily, this will be done only at the end of an academic session.
39. Reservation of seat for the next academic session is mandatory. If the
reservation of the child's seat for the next session is not made i.e. the advance of fee (1st
installment) for the ensuing academic session is not deposited in the preceding month of
December, then the school is not obliged to offer a seat or to admit the child in the following
year.
WITHDRAWAL
40. Ordinarily, no withdrawal should be made during the academic session as a
child needs time to settle to the new environment of hostel life, hence parents should make up
their minds very firmly before accepting the admission.
41. No fees will be refunded if the child is withdrawn in the first academic year or
in Class XI once admission is accepted.
42. In the second or subsequent session, if the need arises for withdrawal, then a
clear three-month notice is to be given in writing, or fees in lieu will be charged.
43. Notice of withdrawal must be sent by Registered AD post or through Registered
Email ID (REID) and should reach the School Office latest by the 31st of December intimating
that the child will not be returning to the school in the next academic year. If such a notice is
not received on time, then the security deposit of the child will stand forfeited.
44. Transfer certificates (TC/SLC) shall only be issued after all school dues have
been cleared and an NOC from all relevant departments has been obtained. A minimum of
fifteen days are required for the issue of a TC/SLC.
45. In the cases where the security deposit is to be refunded, all claims must be
made within one year of the date of withdrawal, failing which no such claim will be entertained
thereafter.
46. There will be no refund of fees, except security deposit in cases where the child
has been expelled or his/her withdrawal has been requested for, on disciplinary grounds.
47. School scholarships/ bursaries or fee concessions, if allowed, need to be issued
each year and are at the sole discretion of the management and can be withdrawn at any time
and no reason may be given for the same.
48. Any child absent from school for more than 7 days without intimation shall be
considered withdrawn.
GENERAL
49. Please refrain from giving any valuables to the children. The school will not be
responsible for any loss or damage of the same.
50. Phone calls/visitation shall be permitted as per school rules only. Personal
mobile phones are not permitted and possession of which shall attract strict disciplinary action.
51. The school reserves the right to exercise a mild censorship over the
letters/Emails of children as this is purely in their interest.
52. All correspondence of the parent, through letter or email, regarding the
welfare/progress of the child, suggestions, fees, feedback etc must be addressed to the
respective Head Teacher giving the Name, Class and Boarding Number of the child through
Registered Email ID (REID).
53. No verbal assurances alleged to have been given by any member of the staff
would be binding on the school. Similarly, verbal statements made by the parents will not be
accepted. Parents must write to the school on any point they wish to make.
54. Applications for any certificates/endorsements/verifications etc. required from
the school should be made a week in advance, in writing and sent through Registered Email ID
(REID) to the respective Head Teacher.
55. Outside tuck, cooked food, perishable items and consumable liquids are not
permitted. No food parcels will be accepted for or delivered to the children.
56. Visitors/Parents are not permitted to bring pets to the school.
57. Parents/Visitors are not allowed to enter the dormitories without permission of
the School Office. Male visitors/parents are not permitted to enter the Girls' Dormitory under
any circumstances whatsoever.
58. Parents of new students will not be permitted to meet the children for six weeks
following the admission. This allows time for the child to settle down and adjust to the new
environment.
59. Parents/Guardians are advised to come to collect their children themselves at
the start of vacations to enhance interaction between them and members of the staff.
60. Whenever parents/guardians come to the school they must make it a point to
visit the School Office before meeting anyone else.
61. Any change of address/telephone numbers/ Email ID must be informed in
writing to the respective Head Teacher at the earliest through Registered Email ID (REID),
keeping in view emergencies and other matters of significance and importance.
62. The photos and videos of the children taken inside the school or on school trips
are copyright of the school and the school reserves the right to use them as the school deems
fit.
63. The school reserves the right to make children participate in all activities, indoor
or outdoor, within or outside the school premises, that may be undertaken in the ordinary course
of functioning of the school for the overall growth, development and exposure of the child. In
this regard, any registration, travel (flights/train/taxi etc.), hotel stay or other related expenses
shall be debited to the Imprest Account of the child.
64. It is the responsibility of the parents to check the Registered Email ID
(REID)/School Mobile App/ Student Portal and messages on their Registered Mobile Number
(RMN), provided to the school office, on regular basis to remain informed about any
notices/circulars or messages sent from the school and these are to be complied with, at the
earliest.
65. Parents/Guardians are expected to conduct themselves respectfully and
appropriately, at all times, while interacting with members of the school community, whether
on or off the school campus. Any behaviour that is abusive, threatening, intimidating, or
otherwise inappropriate, or that compromises the safety, dignity, well-being, or reputation of
the school, its staff, students, or members of the school community, will be viewed seriously.
The school reserves the right to take appropriate action, including restricting access to the
school campus, or initiating disciplinary action, where considered necessary.
66. Where a parent/guardian is required to report to the school in connection with a
disciplinary/medical or any other reason involving their ward, they need to do so immediately
upon receiving the school’s communication (Through registered phone number/E-mail).
Failure to do so, within 72 hours, will give the school the right to arrange necessary
transportation for the child to be sent home. Any expenses incurred for such transportation shall
be borne by the parent/guardian.
67. Parents/Guardians shall refrain from making or publishing any false, malicious,
abusive, or defamatory statement or communication, whether verbal, written, or through digital
or social media platforms, that harms or is likely to harm the reputation of the school, its staff,
management, or members of the school community. Any such conduct shall be treated as a
serious breach of the School Rules and may invite appropriate action by the school, which may
even include withdrawal of the child.
68. Students are not permitted to receive couriers, parcels, money transfers or deliveries
without prior permission from the school office, disobedience of which, may lead to
disciplinary action. Any unauthorized deliveries may be refused or withheld by the school. The
school reserves the right to inspect any approved parcels, in accordance with its safeguarding
policies.
69. In case of any dispute, the jurisdiction shall be the Courts of Law in District
Solan HP or the Hon’ble High Court of Himachal Pradesh only.
70. The School Management reserves the right to change, amend, add or delete any
of the above-mentioned rules and regulations at any time without any prior notice.